Features
Everything you need for pay transparency compliance
From employee data management to automated reporting, PayProof covers every requirement of the EU Pay Transparency Directive.
Define clear job families and grades
Build a structured job architecture with families, grades, and salary bands. The foundation for fair and transparent pay.
- Job Families — Group roles by function (Engineering, Sales, Operations, etc.)
- Salary Bands — Set min/max ranges per grade for consistency
- Out-of-band Alerts — Instantly see which employees fall outside their salary band
Understand your gender pay gap in real time
Get instant visibility into mean and median pay gaps across your entire organization, broken down by grade and job family.
- Red Flag Detection — Gaps above 5% are automatically flagged per EU Directive Article 9
- Grade-Level Breakdown — See where gaps exist at every level of your organization
- Visual Dashboard — Charts and heatmaps make complex data easy to understand
Overall Gender Pay Gap
6.2%
Mean gap across all grades
Generate compliant reports in one click
Automatically generate pay gap reports that meet Article 9 requirements. Export as PDF, track versions, and manage approval workflows.
- PDF Export — Professional reports ready to submit to authorities
- Version Control — Track every version of your report with full history
- Approval Workflow — Draft, In Review, Final, Published status tracking
Close gaps with actionable plans
When gaps exceed 5%, Article 10 requires a joint pay assessment. PayProof helps you create and track remediation action plans.
- Auto-suggested Actions — Get recommendations based on your specific gap patterns
- Task Tracking — Assign owners, set deadlines, monitor progress
- Audit Trail — Document every step for compliance evidence
Review salary bands for SALES-2
Completed by Sarah K. on 12/01/2026
Adjust compensation for 3 employees
Due: 28/02/2026 — Assigned to Mark D.
Re-run pay gap analysis
Pending — Assigned to HR Team
Publish salary ranges for job postings
Article 5 requires salary range disclosure in job postings. Generate copy-paste ready snippets directly from your salary bands.
- One-click Snippets — Generate salary range text for any job grade
- Consistent Ranges — Ensure all job postings use approved salary bands
Generated snippet for Senior Engineer (ENG-3):
Salary range: €55,000 - €85,000 gross/year
Based on experience and qualifications.
In accordance with EU Directive 2023/970.
Enterprise-grade security, built in
Your compensation data is sensitive. PayProof is designed with security and GDPR compliance at its core.
Encryption at Rest
All sensitive employee data is encrypted using AES-256-CBC encryption.
Two-Factor Auth
TOTP-based 2FA for all user accounts. Protect access to sensitive data.
Full Audit Trail
Every change is logged with who, what, and when. Complete accountability.
GDPR Tools
Built-in data export and employee data deletion (anonymization) tools.
Role-Based Access
Granular permissions: Owner, HR Admin, HR Viewer, and Manager roles.
Data Isolation
Strict company-level data isolation. No cross-tenant data access possible.
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